Privacy Policy

How Xetoto Arts Foundation & Festival collects, uses, and protects your information

1. Introduction

Xetoto Arts Foundation & Festival (“Xetoto”, “we”, “our”, or “us”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information from participants, artists, partners, and visitors who engage with our programs, exhibitions, residencies, and events.

2. Information We Collect

Personal Information: name, email address, phone number, address, and emergency contact information when registering for programs.

Professional/Artistic Details: portfolio links, CVs, or artistic statements submitted for participation.

Event Participation: photographs, videos, and recordings from workshops, exhibitions, or residencies.

Technical Data: website usage, cookies, and analytics for improving our online platforms.

3. How We Use Your Information

To process applications for programs, exhibitions, and residencies.

To communicate event details, updates, and opportunities.

To showcase, promote, and document artistic contributions (with proper credit).

To improve our website, services, and community engagement.

4. Information Sharing

We do not sell or rent your personal information. However, we may share limited details:

With partner organizations, collaborators, and funders for program delivery.
When legally required by authorities or regulations.
With service providers (e.g., email systems, analytics tools) under strict confidentiality agreements.

5. Media & Documentation

By attending our events, you consent to photography, video, or audio recording. These materials may be used for educational, cultural, and promotional purposes in line with Xetoto’s mission. If you wish not to be featured, please inform the organizers before or during the event.

6. Data Security

We implement reasonable technical and organizational measures to protect your data against unauthorized access, loss, or misuse. However, no online system is 100% secure, and we cannot guarantee absolute data protection.

7. Data Retention

Personal data collected will be retained only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law or for archival and documentation purposes.

8. Your Rights

Access and request a copy of the personal data we hold about you.
Request corrections or updates to your personal data.
Withdraw consent for certain uses of your information.
Request deletion of your data, subject to legal or contractual obligations.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, regulations, or technology. Updated policies will be posted on our website with the revised effective date.

10. Contact

For any questions, concerns, or requests regarding your privacy, contact us at:
Email: info@xetotoartsfestival.com.